Stay up-to-date with the latest features and improvements
Please Note
All RetailManager Support customers will receive update information at the email address provided. If you do not receive the update email, please contact us.
AAAPOS RetailManager Update History
Explore the full details of each update by clicking on the sections below
November 2025 Update
November 2025 Update Overview
Power Up Your Retail Operations with New Features & Enhancements
New EFTPOS Integration with MX-51
Now compatible with MX-51 EFTPOS terminals via Commonwealth Bank and Westpac.
Enhanced Sales Window: See Last 5 Transactions
Quickly view the last five transaction dates for any customer right in the Sales Window - no need to dig into reports.
Real-Time Stock Visibility Improvements
Transaction windows now show:
- Purchase Order Quantities
- Customer Special Order Quantities
This gives your team a full picture of what’s in stock, what’s coming, and what’s already allocated
Direct Entry of Transaction Numbers
New in Sales Orders, Quotes, and LayBy Payments:
- Enter a Transaction ID directly when applying payments (e.g., direct deposits).
- Helps streamline reconciliation and reduce payment errors.
Performance & Usability Enhancements
We’ve fine-tuned the system for smoother performance:
- Faster loading for the Customer Purchases window
- Improved speed in Sales Order entry and docket printing
- New filters in Lookup Window: Payment Type in Sales tab and Order Status in Orders tab
Improved Email Contact Preferences
You now have more control over which transaction types are sent by email.
To prevent specific records (for example, invoice payments) from being emailed:
- Select the row you want to highlight.
- To select multiple rows:
- Hold Ctrl and click each row you want, or
- Hold Shift to select a continuous block of rows.
- Press Ctrl + A to select all rows.
- Press Delete to remove the selected records from outgoing emails.
August 2025 Minor Update
New Features & Enhancements
Stock-Package Detail Report
Added new filters to allow reporting based on open Sales Orders, Quotes & Lay-Bys for more comprehensive inventory tracking.
Package Detail Report
Added an option to view only packages currently on pending orders, improving workflow efficiency for order management.
Sales Screen Cursor Issue
Fixed issue where the cursor did not return to the "Sell Price" field as expected, improving data entry workflow.
Sales Summary Report
Resolved missing Shopify docket issue to ensure complete reporting accuracy across all sales channels.
Other Fixes & Improvements
Customer Management
Corrected merge/delete customer process to properly update customer address records, ensuring data integrity.
Sell Price Calculator
Updated Sell Price Calculator to ensure consistency across all screens for accurate pricing calculations.
Low-Stock Warning
Adjusted low-stock warning so it ignores static quantity stock, providing more relevant inventory alerts.
November 2024 Update
RetailManager November 2024 Overview
New Features and Enhancements
Customer Searching Enhancements
We have now enhanced the customer search capabilities which will definitely make it much easier for users to locate customer information quickly and efficiently. With the ability to search by various criteria like names, phone numbers, email, and addresses, we have you covered. This will improve workflow and save time significantly.
Round Quantities to a whole number for purchase orders for products using fractional quantities
You now have the option for rounding fractional quantity products for purchase orders. By automatically rounding to whole numbers, it simplifies order processing for products sold with fractional quantities. This means that when you receive items like slabs of beer or lengths of pipe, you won’t have to manually adjust the quantities on your purchase orders.
For instance, if your purchase order quantity is 12.7 slabs of beer, RetailManager will now round it up to 13 slabs, making it easier to manage stock and ensuring you always have whole units available for sale. This change should help streamline operations, reduce errors, and improve overall efficiency.
Message Prompts for a Supplier
We have now added a message prompt using the custom fields in the supplier window. This feature applies to Purchase Orders, Goods Received, and Returned Goods, making it ideal for reminders when entering orders from a specific supplier. For instance, you can set a prompt that states, “Goods from this supplier should have a standard discount of 20%.” This enhancement ensures important details are not overlooked, improving accuracy and consistency in your ordering process.
Added Estimated Gross Profit in $ and Estimated Gross Profit in % in the Stock Window
We have now added the estimated gross profit in dollars and the estimated gross profit percentage to all stock items, excluding packages, in the stock window. This enhancement allows for better visibility into the profitability of individual stock items, helping you make more informed purchasing and sales decisions.
Restricting Supplier exports to your Accounting Software
You can now prevent specific suppliers’ goods received and returned goods from exporting to your accounting software. This feature is especially useful for managing consignment stock, as it allows you to track these products in RetailManager without recording them as payable bills in your accounting software.
New Xero Features
We’ve recently enhanced the Xero accounting export with several new features. You can now utilise Xero Tracking Categories, enabling you to run detailed tracking reports. The following updates have been made: Xero Tracking Categories are now available for Manual Journals, Goods Received/Bills/Purchase Orders, Returned Goods/Credit Notes. Additionally, we’ve implemented a due date calculation for bills, which will be based on the invoice date of the goods received and determined by the supplier’s purchase terms or global purchase terms.
New option to not group payment types
We’ve introduced an option to avoid grouping payment types when finalizing sales orders and laybys into a sale or invoice. This enhancement will reduce confusion for customers by providing a clear breakdown of their payments, rather than consolidating similar payment types.
Enhanced multiple stock options in the purchase order window
We’ve enhanced the select multiple stock option in the purchase order window to display additional details. You can now view the current on-hand quantity, sales order quantity, layby quantity, last goods received date, last goods received cost, and last goods received quantity. This improvement will help you make more informed decisions when raising purchase orders, ensuring you order the correct quantities for each product.
Stock Variance
Users now have the option to select between two Stock Variance methods: the Standard Method and the New Method, depending on the specific requirements and circumstances of their inventory management practices. Each method offers distinct ways of handling stock discrepancies, ensuring flexibility in tracking and reconciling inventory levels.
Packing Slips
We’ve updated the printer setup for packing slips to allow for more specific configurations. Previously, the options for printing packing slips with sales, laybys, invoices, and sales orders were set as global defaults. Now, these settings can be tailored to individual PCs. This means, for instance, that a warehouse PC can be configured to print packing slips, while a shop PC can be set not to print them.
Components for packages
We have now implemented a significant change to how components are managed within packages. This new approach of requiring a “commit” button to save changes should help prevent accidental removals of products and improve user control. Users will appreciate the added clarity and the ability to review their selections before finalising.
Preventing Sales of Out-of-Stock Products
We have introduced a feature that allows you to prevent staff from adding out-of-stock products to a sale. There are two options available for you to choose from: Option 1: Prevent sales of out-of-stock products for all transaction types. Option 2: Perform checks when finalising sales dockets or invoices. If a product is out of stock, you will not be able to complete the transaction. However, you will still be able to process Sales Orders, Laybys, and Customer Special Orders for out-of-stock products. It is recommended that you select only one of these options, not both. These settings are applied individually to each terminal, so you might choose to enable this feature for front counter staff to prevent them from selling out-of-stock products and ensuring correct inventory management. Or back office terminals can process transactions for out-of-stock products as needed.
Automated Backups
We are excited to introduce Automated Backups for your RetailManager data through Webstore Manager. This feature allows you to back up your data to cloud services such as OneDrive, Dropbox, or any other location of your choice. This ensures your data remains safe, even in the event of a PC crash. The feature is available to all RetailManager Support customers. For guidance, refer to the following resources:
July 2024 Update
RetailManager July 2024 Overview
New Features and Enhancements
Xero Integration
You can now seamlessly integrate RetailManager with Xero Accounting software, streamlining your accounting processes.
Video Tutorials – RetailManager to Xero integration in 5 easy steps
Step 1: The Export Tab
Step 2: Chart of Accounts Tab
Step 3: Banking Export
Step 4: Tax Codes
Step 5: Xero Configuration
Promotional Pricing
We have now added a resizable stock search window and you now have the option to search stock by supplier, stock barcode, description or the custom 1 or 2 fields.
Bulk cancelling of Sales Orders and Quotes
You can now do a bulk cancel of old outstanding Sales Orders and quotes
You now have the option to send the customers Sale, Invoice, Lay-By, Sales Order, Quote, Customer Special Order and Purchase orders transactions instantly via email directly from the POS Window. Even if no customer is entered, you can still send an email.
Prompt Message for Missing Invoice Numbers
There’s an option to set a prompt message for missing invoice numbers in Goods Received, ensuring that you never miss an important detail.
Customisable Packing Slip Printer
The packing slip can now be set to print to a different printer, offering greater flexibility in your printing options.
Print/Email Statements
You can now print or email statements for a customer directly from the customer window
Cash Drawer
You now have the flexibility to only open your cash drawer for cash payments
New Units of Measure
We have now added Cubic Millimetre, Centimetre, Metre and Tonne, plus Squared Millimetre, Centimetre and Tonne to the Units of Measure.
Stock Activity Aged Report
Stock Activity Aged Report, allows you to identify fast or slow stock by the age of the last activity.
Aged Debtors Report
We have added a yellow colour highlight to overdue invoices, more detailed information on the customer, and the Aged Debtors report now loads faster, improving efficiency when generating this report.
Department Sales Detailed
New Department Sales Detailed report
Department Sales Summary
New Department Sales Summary report
What’s on Back Order
New What’s on Back Order report
Help Menu
We have added a link to the RetailManager Support Website, making it easier for you to contact us when needed. We have also added a link to the RetailManager Video Tutorials which is constantly getting updated. This will help you to learn more about the features and functions of RetailManager.
July 2023 Update
RetailManager July 2023 Update Feautures & Instructions
New Features and Enhancements
New Goods Received Feature
We have now added a warning to the Goods Received window for the invoice date. A warning will now appear if your invoice date is more than 60 days into the past or future. This will eliminate incorrectly entered invoice dates and will stop accounting export issues
Search Window
We have added the Prompt for partial text search option, which will search the barcode first, and if RetailManager cannot find what you are looking for in the barcode, you will then be prompted to search all other areas, which includes description, extended description, custom 1 and 2 fields, serial number etc.
Lookup Window
We have added the purchase order and invoice numbers to the Goods Received lookup window
We have added the RA (Return Authorisation) Number to the Returned Goods lookup window
You now have the option to include the delivery address phone number when searching for orders
Accounting Export
We have added an option to include additional security for api connection in the accounting export setup window. Depending on how your user access is setup in MYOB Accounting, if you are getting access denied errors when exporting purchases, you will need to select this option.
Unit of Measure
We have now added Square Metres to the Unit of Measure Options
June 2023 Update
New Features and Enhancements
New Customer Features
- You can now send invoices/statements/sales orders/quotes etc to more than one email address.
- You now can display a popup in the sales window for the customer message.
- You now have the option to print the customer’s mobile number or email on A4 receipts.
Debtor Payments
We have added a lookup by invoice number to the debtor payments window. This is ideal if your customer pays by direct deposit and uses the reference number as their invoice number.
Lookup Window
- The lookup window has now been made bigger for easier viewing.
- The Custom field is now no longer case sensitive, and you can search for part of a word or number.
- You can now search Sales Orders and Quotes by a $dollar value.
- You can now lookup customer phone numbers or part of a phone number which will look for mobile or phone numbers in the address 1,2 & 3 fields of the customer.
Search Window
- We have now made the search window bigger, making it easier for you to find products.
- We have also added a partial Text Search option. When selected, you will no longer have to use the =*word* option. Just type a word, a letter, a number etc…, and RetailManager will find it. This option will search the barcode, description, serial no, name or supplier in the transaction or information windows
Bulk Delete
We have now enhanced the deleting of stock in bulk. Just choose your departments and categories, or choose all, or search by description. Then enter the last used before date which will only include stock where no transactions have occurred from this date. Then enter the not created after date which will exclude all new stock created from this date. N.B. Any items with a quantity against them, will not be deleted.
Bulk Stock Updates
We have now enhanced the importing of stock in bulk. You can now import and update products by matching just the barcode.
Other Features & Enhancements
- Rebuild/Compact reminder to keep your shopfront optimized
- Option to allow goods received of static quantity items
- Resizing of all main transaction windows which resizes to full screen
- Fix quantity in sales screen which will hold the value when pricing grades are toggled
- When paying multiple invoices with one payment, only 1 invoice payment will be emailed
- Speed improvements when loading records in the Email Contact and Email Audit windows
- Speed improvements when loading records in the Sales Summary window
- Enhancements to the Goods Received window
- Add custom field from sales window to packing slip
February 2023 Update
February 2023 Update Overview
With this update, AAAPOS has concentrated on bringing greater stability to RetailManager by focusing on areas that have been impacting RetailManager users the most with very slow performing functions used every day.
A lot of the performance issues within RetailManager affecting the printing of transactions, statements, looking up transactions and committing transactions when RetailManager is used in a multi-terminal environment has been dramatically improved. New techniques have been applied to these areas that will alleviate day-to-day business operations.
Several RetailManager users that are now running this update have reported amazing speed improvements when looking up transactions, printing and email statements, and reprinting transactions.
Speed Improvements & Enhancements
Statements
The time it takes to generate the statements has been improved
Lookup Transactions
The speed to load records in each tab has been improved
The records in the Payments tab now shows the original invoice debtor payment instead of the individual invoice(s) one payment is allocated to when one payment is allocated to many invoices. To see the allocated invoices, you can still drill-down on the payment that will show payment details.
Tools | Reprint | All Transactions
The speed to reprint all transaction records has been improved
Any printing of transactional records either through Tools | Reprint or through the Transaction Window Print benefits from the speed improvements
Stock – Unit Of Measure
Added new unit of measures – Metre, Centimetre, Millimetre and Tonne
Print 40 Column Sales
Printing 40 column receipts, the header label now defaults to “Tax Invoice” instead of “Sales Docket” if you do not have the option selected in Tools | Options | GST to Print Invoice/Dockets in GST Format.
Fixes
Email SMTP
The Direct SMTP email functionality has been updated to send emails using the latest TLS protocol version.
MYOB Accounting Export API – You can now connect to MYOB Business Lite, Professional, AccountRight Plus, Premier and all older versions
- The MYOB Api SDK has been updated to the latest SDK version 2022.10.449
- Supplier updates functionality has been improved upon
Purchase Orders:
- Blank Tax Code Error – Empty tax codes during an export for 0 dollars now defaults to the tax code “N-T”
- Missing purchase orders has been fixed and now is visible under Purchases | Bills in Accounting
Please Note: If you are already configured to use the MYOB Online API, you will need to reconfigure your connection to your Accounting File.
Sales Order Window
When editing a Sales Order and adding items, you can now change the pricing grade for an item where in the past the price would be locked.
Sales Window
The Payment Details section is locked when there is a stock item in the edit item section of the sales list and the item has not been committed to the list. This fixes the issue where an operator can commit a sale whilst a stock item has not been committed to the list and is still in edit mode. This will now block the error where a user can initiate an EFT for a wrong amount.
Bulk Price Updates
The Bulk Price Updates has been enhanced with extra filtering by supplier and the stock custom fields. New price adjustment by percentage formula added and round to nearest 5, 10 and 100 cents.
Emailing
Sending emails can now be staggered in batches, this will allow you to send out emails in groups over time by pausing the process. This can help where your email provider may limit your sending email capacity to a set number of emails per hour
Step-by-Step Guide to Update
Follow these simple steps to update your AAAPOS RetailManager
Step 1: Download the Latest Update
1. Close RetailManager on the PC you’re updating (it’s not necessary to close it on other PCs)
2. Click on the update link provided by AAAPOS to download the update
Step 2: Run the Update Installer
1. Double-click the downloaded .exe file.
2. Click Yes when prompted.
3. Choose the RetailManager installation folder by clicking the Options button (usually: C:\RetailM).
4. Click Install and wait for the process to complete.
5. When finished, click Finish to close the installer.
Step 3: Confirm the Update
